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Office Manager

Company: J&J Worldwide Services
Location: El Centro
Posted on: May 11, 2019

Job Description:

General Summary Position is responsible for overall front office activities, working independently to provide executive assistance to management, process payroll, administrative & personnel functions, reception, mail, and office supplies purchasing services. Essential Duties and Responsibilities * Supervises and coordinates overall administrative activities for the office; organizes office operations and procedures. * Manages the reception area to ensure effective telephone and reception services as first point of contact on behalf of the organization; greets and directs visitors in a professional, friendly and hospitable manner. * Provides administrative and human resources support to the Facilities Manager and staff. * Reviews & edits payroll punches, inserts leave hours as needed, resolves employee issues regarding payroll. * Monitors office supplies inventory and places routine orders as needed to maintain adequate stock; orders and delivers supplies as requested by corporate office staff. * Sorts and delivers internal mail, prepares packages for shipping and mails outgoing correspondence. * May participate in special departmental projects; performs data entry and scanning as needed. * Performs other duties as assigned. Knowledge, Experience and Skill Requirements * High school diploma or equivalent, Associate's degree in Business Administration preferred, and * At least two (2) years of experience in an office management role with a moderate to high call volume, and * Experience providing administrative support to senior staff, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job. * Working knowledge of mail/package process with Federal Express and US mail. * Proficiency in Microsoft Office Suite, including Outlook, Word and Excel. * Excellent interpersonal and communication skills. * Excellent organizational skills. * Professional appearance and manner. Physical, Environmental and Sensory Requirements * Work environment is a typical office/hospital setting. * Physical demands include intermittent sitting, standing, and walking, and occasional bending reaching and lifting up to 20 lbs. * Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc. but generally not to the point of being disagreeable. This job description is subject to change by the employer as the needs of the employer and requirements of the job change. We maintain a drug-free workplace and perform pre-employment substance abuse testing. * Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. * Please view Equal Employment Opportunity Posters provided by OFCCP here. * The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)SDL2017

Keywords: J&J Worldwide Services, El Centro , Office Manager, Executive , El Centro, California

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