Project Manager (Administrative Analyst/Specialist – Exempt III)

Company: San Diego State University
Location: San Diego
Posted on: April 3, 2026

Job Description:

Position Summary San Diego State University is seeking an experienced and collaborative Project Manager to oversee the planning, execution, and delivery of construction, renovation, and maintenance projects within Facilities Services. This role ensures projects are completed safely, on time, within budget, and in alignment with university policies and capital goals. Key Responsibilities Functional Oversight Management Manage construction and renovation projects from planning to closeout, ensuring alignment with CSU, SUAM, and SDSU standards. Coordinate with contractors, consultants, and internal trades to maintain quality, schedule, safety, and budget compliance. Maintain project documentation, resolve issues, and review RFIs, submittals, and change orders. Serve as primary liaison for stakeholders, conduct site visits, and proactively mitigate risks and disruptions. Leadership Lead project teams and collaborate with campus clients, trades, and stakeholders to define scope, set objectives, and drive execution. Promote a team culture of accountability, inclusion, and professionalism through clear communication and proactive decision-making. Provide direction through project phases including design-build, workshops, and planning sessions. Monitor performance using KPIs and promote SDSU Facilities as a proactive service unit. Financial Management Track budgets, analyze financial status, and ensure project costs align with approved limits. Collaborate on bid packages, RFPs, and contract evaluations; manage JOC documentation and contractor payments. Provide budget updates and recommendations to leadership; ensure contract compliance. Campus and Departmental Operations Support Coordinate campus events and construction activity to minimize disruption. Serve as liaison to staff, faculty, and committees on project updates and issues. Support Emergency Planning and other initiatives to enhance campus safety and operations. Why Join Us? Manage diverse capital projects in a dynamic higher education environment. Collaborate with skilled teams and external partners to deliver impactful results. Contribute to the safe, sustainable, and efficient development of university facilities. Gain leadership visibility while supporting SDSU’s long-term infrastructure goals. Position Information This is a full-time (1.0 time-base), benefits-eligible, permanent/probationary position. This position is designated as exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 7:00 a.m. to 3:45 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Division of Business and Financial Affairs is responsible for ensuring a safe, productive campus environment while providing the highest quality service in support of academic excellence through thoughtful stewardship of financial, technological, infrastructure and human resources at San Diego State University. SDSU Facilities Services (FS) is a customer-service based organization providing facility maintenance activities through a transparent and deliberate process. It is responsible for the operation, maintenance, repair, renovation, remodel, and alteration activities in support of the academic and research mission of the university. Facilities Services employs approximately 250 employees and supports approximately eight million square feet of buildings (including residence halls and parking structures) and 280 acres of improved and unimproved land. For more information regarding Facilities Services, click here . Education and Experience Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Key Qualifications Knowledge of programming, site planning, utility design, architectural design, interior design, space planning, project management, building codes and regulations governing. Public Works construction is highly desirable. Possession of a professional license and have experience managing projects in a Higher Education environment preferred. Highly effective interpersonal skills and an interest in managing complex programming, design, and construction projects in a university setting. Familiarity with scheduling software, construction project management software, Excel spreadsheets and word processing software. Proficient in working within a union-based environment. CSU contracting methods for maintenance and construction skills preferred. Extensive background in code compliance – Cal OSHA, NFPA 70/ 70E (NEC), NFPA 72 (Fire Alarm), NFPA 73 (Fire / Electrical Hazards) Work may include driving vehicles and other automotive equipment, operating various machines (computer and related complex software, iPad or other handheld devices, calculator, etc.), and lifting and transporting equipment, material and supplies up to 50 pounds (in excess of 50 pounds with assistance). Understanding of CSU, SUAM, and University-specific policies, procedures, and compliance requirements preferred. Licenses/Certifications Required Valid California Driver’s License or the ability to obtain one within 10 days of hire. Compensation and Benefits San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth. Compensation : Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department’s budget and equity guidelines. Initial step placement is not expected to exceed Step 12 ($7,935) for highly qualified candidates. CSU Classification Salary Range: $6,382 – $9,297 per month (Step 1 – Step 20). Future increases, including step advancements, are subject to contract negotiations. Full Benefits Package Includes : Generous Time Off : 15 paid holidays, vacation, and sick leave. Retirement : CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC. Health Coverage : Medical, dental, and vision options at low or no cost. Education Support : CSU tuition fee waiver for employees and eligible dependents. Optional Offerings : FlexCash, life and disability insurance, legal and pet plans. Campus & Community : Access to the library, campus events, employee groups, and volunteer and social activities. Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview . SDSU Values At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion. Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Equal Opportunity and Excellence in Education and Employment All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all. Supplemental Information Apply by January 19, 2026 to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Sophia Faulk at srfaulk@sdsu.edu .

Keywords: San Diego State University, El Centro , Project Manager (Administrative Analyst/Specialist – Exempt III), Construction , San Diego, California