Administrative Assistant
Company: Dickinson Wright Professional Staff
Location: Del Mar
Posted on: April 3, 2026
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Job Description:
Summary: Staff designated at Dickinson Wright PLLC (“the Firm”)
as Administrative Assistant are under general supervision and
according to established policies and procedures, perform a variety
of administrative and clerical duties for attorneys and clients of
the Firm as assigned. Maintains positive contact with clients,
attorneys and staff and observes confidentiality of client matters.
Essential Duties and Responsibilities: Essential duties and
responsibilities of staff designated as Administrative Assistant at
the Firm include but are not limited to: Support clients, attorneys
and other staff members by performing an administrative role and
handling detail-oriented and critical tasks; Draft and submit
preliminary conflict checks, change requests and client matter
numbers via IntApp; Draft and submit all expense and invoice
requests via Chrome River including, but not limited to, personal
dues and licenses check requests and reimbursements, cell phone
reimbursement requests, office supply reimbursement requests, and
travel reimbursements; Create and maintain travel folders and
itineraries for business (speaking engagements) traveling
engagements; Draft business travel itineraries to include airfare,
ground transportation, hotel information, and confirmation numbers;
Plan, coordinate and book all travel arrangements including
airfare, airport pickups/ground transportation and hotel; Assist
with calendaring deadlines, appointments, and conferences; Assist
with rollover calls; Communicate with clients concerning pending AR
and assist with collection efforts via e-mail and telephone; Assist
with incoming cold-calls and client intakes for consultation
scheduling; Track membership/dues renewals and submitted renewal
forms as needed. Created and updated chart as needed; Assist with
credit card payments to forward to accounting for processing;
Prepare checks received for deposit to forward to accounting for
processing; Assist with the drafting and preparation of engagement
letters; Scan and upload client documents to Law Logix, DM and
Kiteworks; Greet clients and prepare conference rooms for clients
and visitors; Assist with mail runs and court runs; Assist with
trust disbursements and deposits; Assist with document preparation
including making copies and scans. Qualifications, Skills and
Abilities Required: Administrative Assistants must: Possess the
ability to organize and prioritize numerous tasks and complete them
under time constraints with minimal supervision; Possess
interpersonal skills necessary in order to communicate with a
diverse group of attorneys and staff and provide information with
ordinary courtesy and tact while safeguarding confidentiality; Have
the ability to identify and analyze issues and problems in
facilities management, and to recommend and implement solutions; Be
able to operate postage machines, facsimile machines, copy machine
and all other conference room equipment; Possess the ability to use
database software, spreadsheets and word processing software and
equipment to complete analysis and reports; Work occasionally
requires more than 40 hours per week to perform the essential
duties of the position; may require irregular hours. Working
Conditions: Normal law office environment with little exposure to
noise, dust, temperature. The above is intended to describe the
general content of and requirements for the performance of this
job. It is not to be construed as an exhaustive statement of
essential functions, responsibilities or requirements. Please note
that a variety of factors determine compensation, including
geographic location, experience, relevant degrees and
certifications, and other applicable factors authorized by law.
Dickinson Wright offers a generous benefits package for eligible
fulltime employees within our U.S. offices, including health,
dental, and vision; 401(k) and profit sharing plans; paid vacation;
and parental leave. Additional elective programs include: a health
flexible spending account, a health savings account, identity theft
protection, a dependent day care reimbursement account, commuter
benefits, life and AD&D insurance, short- and long-term
disability protection, an employee assistance program, and
emergency travel assistance. We are an equal opportunity employer.
All applicants will be considered for employment without attention
to race, color, religion, sex, sexual orientation, gender identity,
national origin, veteran or disability status.
Keywords: Dickinson Wright Professional Staff, El Centro , Administrative Assistant, Administration, Clerical , Del Mar, California
